Administrative Assistant to Dr. Raphael Valdivia
Contact Information:
Office Location
Darren has been at Duke since 2011 and with the Immunology department since 2013. He is also the Department Procurement Specialist for all faculty.
Job Duties
Administrative Assistant:
- Coordinates calendar for department Chair
- Processes and maintains Immunology faculty files with SoM office - Faculty APT representative
Procurement Administrator:
- Manages departmental procurement processes to include preparing and monitoring all purchase acquisitions including lab supplies, equipment, standing orders, renewal of maintenance agreements, and payment of invoices. Resolves vendor billing issues and maintain accurate files in support of acquisitions. Reviews all purchase requests in Buy@Duke
- Manages departmental corporate card for purchases with labs, student/ department activities, travel arrangements for faculty, staff, and students
- Serves as Buy@Duke approver for the Department. This requires training and competence in federal direct costing guidelines of Allowability, Accountability and Reasonableness
- Ensures compliance with federal contracting guidelines and Small Business Agreements (SBA)
- Trains all Departmental users on Buy@Duke
- Coordinates quarterly lab contact meeting
Certifications
- Duke Procure to Pay certification
- Financial Systems certification
- Duke TRaC Representative